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Beauty
University
Know how UX Research and Design Sprint processes increased user engagement with the LMS by 35%
Client

O Boticário

Services

UX Design, UI Design

Country

Brazil

Year

2021

The Challenge

Beauty University is a LMS (Learning Management Software), within Grupo Boticário for the qualification and upgrading of the store, direct sales and resellers teams.

Initially, Beauty University used to be web-based, with access via the company extranet, its content being prepared by the Training department of Grupo Boticário and shared with the supervisors and multipliers of the franchisees.

Beauty University – LMS platform for the qualification of more than 12,000 salespeople and millions of representatives and resellers.

composition problema logo universidade da beleza

01.   Issue

Grupo Boticário came to us complaining about the low participation rate the online courses in the platform were showing, low engagement rate concerning the content and low data control on the in-person and online events, thus jeopardizing the qualification in the retail front.

Because it’s a very complex platform, with lots of doubts about its assertiveness and assumptions about the content made available, there has been noticed the need to really dig into the issue in order to understand how it could work in the most appropriate way and the users’ needs, so that a strong platform able to provide a better experience can be proposed.

02.   Solution

Immersing in the user journey with UX Research and doing a Design Sprint, a fast method to develop and validate an idea concerning clients, stakeholders and users. Design Sprint is performed in five stages, one for each day:

Day 1: understanding of context and issue;

Day 2: divergence of ideas based on the available solutions research;

Day 3: development of solutions and decision-making about the best alternatives;

Day 4: solution prototyping;

Day 5: prototype signing-off with actual users.

Solution UNB

design sprint universidade da beleza

03.   Process

UX Research

Before beginning with Design Sprint, a field research had been made, where our team could visit five stores and take part in a reseller training. With such research, we were able to get to know the different user profiles, understand how they used the platform and consumed content. Also, pains in the process have been detected, and some unusual characteristics have been noticed, for instance:

icon chat

Sellers find the pronunciation of product names in English to be hard;

icon computer

Most tellers and consultants didn’t have a computer at home;

icon sound

Many POS computers have their audio connected to the sound system of the store, which makes watching the videos with audio impossible.

composition design sprint
Design Sprint

Then, we recruited participants to take part in Design Sprint. The team consisted of Grupo Boticário employees and some Franchisees, besides the team at Mentores.

Day 01 – Understand

the project goal “Streamline learning experience and Knowledge Management fostering personal development and results”

was defined in the first day. Because it’s a project with many sectors, many stakeholders and user profiles, we split the project in scenarios in order to point out the biggest issues from the point of view of each one of them. Finally, we agreed on the most severe ones, so that we could propose solutions and talk about what’s needed to solve them.

Day 02 – Diverge

on this day, participants brought examples of routine tools that solve similar issues and that they had good experiences with, so that they could be referenced in creating solutions. Later, everyone wrote some drafts and kept on improving them until a final draft for the solution is achieved.

imagem 06 unb

imagem 07 unb

Day 03 – Decide

each participant presented their own solution proposal and everybody voted in their preferred one on the third day. The chosen proposal was the one that represented the platform with an app that aggregated many features.

Day 04 – Prototype

because the winning proposal concerned a very complex app, the prototype was built along with the design team at Mentores, a more realistic product could be built that way. The remaining participants observed the engineering stage and helped defining which were the imperative tasks that needed to be performed in the prototype.

During the UX Research stage, it has been reported that some sales promoters accessed videos to listen to how product names are pronounced in English, because they wouldn’t know how to pronounce them correctly, and the product names weren’t pronounced correctly often.

During the How Might We dynamics, it has been suggested that a button were included in the app so that they could listen to how the product name is pronounced.

During the UX Research stage, it has been reported that some sales promoters accessed videos to listen to how product names are pronounced in English, because they wouldn’t know how to pronounce them correctly, and the product names weren’t pronounced correctly often. During the How Might We dynamics, it has been suggested that a button were included in the app so that they could listen to how the product name is pronounced.

Day 05 – Validate

two testing stages have been performed. In the first one, we tested the prototype with five actual users of the platform, so that we could see the app operating in a real scenario, observing whether the detected issues would be solved or not, and if the users could use it seamlessly. After completing the tests, the team discussed the results and the prototype was improved in order to be more user-driven. Then, we did a second test round with three more users, and this time few issues were detected. The prototype was improved for its final version then.

Results

Everyone involved in Design Sprint brought excellent contributions to the creation and improvement of the prototype and of the final product, too. 

According to the validation moments, we could see the new platform being used, and notice how it works, as well as its navigability and to what extent the proposed solutions are efficient.

The early discovery of many pains has helped us developing a solution that’s efficient and also allowed for noticing the particular needs of users.

As a result, the final product is able to improve the studying experience at Beauty University through a strong platform that puts gamification and UX to use.

rodrigo matteo ambiel

Client’s voice

Rodrigo Matteo Ambiel, Business Tech Specialist at Boticario Group

Can you share any outcomes from the project that demonstrate progress or success?

“Our team estimated that the solution development time ÔÇŽ applying UX design on the e-learning platform was reduced by 3 months with the artifacts delivered by the project. We also have a 35% higher engagement indicator for using the solution compared to the previous solution.”

How effective was the workflow between your team and theirs?

“During the project period, the Mentores team was totally available to us, the project’s characteristic is total immersion in the problem, so we didn’t have any kind of problem in communication and in the exchange of information between the teams.”

What did you find most impressive about this company?

“The complete mastery of the Design Sprint methodology. They commanded all the sessions and knew how to get all the results out of the experience.”

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